How to avoid leaks in the age of social media?

September 2, 2009 | Written by

Public relations pros often come into contact with sensitive information, be it a draft press release on a public acquisition, the launch plans for the season’s hottest tech gadget, or the contents of an internal blog. How can PR companies keep this information private in Web 2.0?

As the Wall Street Journal recently explored, this can be especially vexing for layoff announcements in a world of blogs, citing a Yahoo case where “its instructions to managers conducting layoffs — ’15 minutes maximum,’ ‘don’t engage in small talk’ — were published by the blog Valleywag.com.”

Sites like Overheard in the Office offer an anonymous outlet for harmless (usually) office gossip, but how should companies prepare for the eventuality of a leak that could lead to legal action?

It can be somewhat of a paradox. Building trust with employees and fostering open lines of communication are strong tools for developing a relationship where those with access to sensitive information will honor its sensitivity. Some employees just won’t have that capacity – particularly those who are on their way out or know they will be soon.

So, another approach might be to limit employee access to private information to reduce the possibility of leaks a priori. However, this disintigrates trust, and can lead to cumbersome bureaucracy, censorship, and spying.

Some advocate for companies to act completely openly, as if there is no filter between their email screen and the front page of Gawker. From the PR perspective, this translates as “there is no such thing as off-the-record.”

To complicate matters – in PR, sometimes we walk a fine line of “leaking” information by soft-sounding reporters. It can be appropriate to build a reporter’s interest in a story by sharing some enticing details of a story without providing client identifiers.

And sometimes PR pros purposely and openly “leak” information in the form of an embargoed press release. But as we’ve seen recently, the practice of ignoring embargoes has been catching on, as TechCrunch recently announced they will ignore embargoes and WSJ partially adopted a no embargoes policy.

Have you ever leaked sensitive information?

Maybe don’t answer that on this blog.

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